Solving the ward puzzle

Overview

Initiative type

Model of Care

Status

Deliver

Published

06 March 2022

Summary

To address the Medical Officer (MO) workforce loss in West Moreton Hospital and Health Service (HHS) during Covid-19, MOs adopted a ward-based roster where they were assigned to attend to particular wards instead of the traditional team-based structure,

Key dates

Jan 2021 - Dec 2021

Implementation sites

West Moreton Hospital and Health Service

Aim

To address the challenge of insufficient staff to cover both existing medical teams and the new COVID Wards in non-metropolitan areas, resulting in increased fatigue and risks to patient safety.

Outcomes

The above findings suggest that while this model of rostering has met the critical needs it was intended to address, there is still continual improvement necessary to address emergent problems.

The use of this roster to meet staffing shortages while minimising overtime and fatigue appears to have been successful, and feedback from other clinicians suggest benefits beyond the initial aims. Continuing iteration and feedback to address problems will be necessary should this model of care continue to be implemented.

Background

In late 2021, West Moreton HHS was subject to a Medical Officer staffing crisis. Due to the large, rural region it serves, the health service is subject to similar problems with attracting and retaining staff. There is a seasonal waning of staffing numbers from August until January, as staff are stepped up to senior roles or move to metropolitan sites. The COVID-19 wave in late 2021 exacerbated this problem.

Traditionally, the loss of staff would be adequately covered by locums. However, the closure of borders had led to a lack of available workers to fill the gap.

Methods

Ward based assignment Medical Officers were tasked with managing the staffing situation.

Further staff shortages emerged due to the need for sick leave and isolation. Clinical leaders and leaders of clinical services worked alongside other clinicians to optimise the safety and quality of care to patients.  Approximate ratios of staffing were set at 12 patient beds for each junior RMO, and a registrar for each ward. This model was inspired by similar models of care demonstrated nationally and internationally. This allowed for a smaller number of staff to cover the hospital, while simultaneously improving patient safety and minimising cross-contamination between COVID and Non-COVID wards.

The implementation of this roster also reduced the need for fatigue breaks and overtime incurred by the previous rostering system. Implementation of the Ward Based Roster demonstrates how pieces of the puzzle come together when we work in partnership to deliver safe, high-quality care to the right patient, at the right time.

Discussion

Data gathering on implementation is still underway at time of submission.

Initial feedback suggests that:

  • the implementation of the roster helped reduce overtime and fatigue by 410.68 hours
  • emergent and unplanned overtime decreased
  • duty of care was clarified
  • escalation pathways were solidified.

Key contact

Dr Nilesh Parmar

Director of Clinical Training

West-Moreton Hospital and Health Service

Email:  Nilesh.Parmar@health.qld.gov.au